Workday FAQs

Workday FAQs 2017-05-21T01:28:17+00:00
Will I have access to Workday as a former employee? 2017-05-21T01:28:18+00:00

Yes, you will have access to your personal data, such as address information, pay stubs and tax forms, in Workday for a period of time after your employment ends.

Will I have access to Workday while I am on leave? 2017-05-21T01:28:19+00:00

Yes, you will have access to your personal data in Workday while you are on leave.

What if I missed a punch or have an incorrect punch? 2016-02-27T03:23:23+00:00

Fill out a TARF (Time Adjustment Request Form) from the Payroll area on the Ensign portal and turn it in to your Manager for approval.

Can I request a leave of absence in Workday? 2016-02-22T01:23:54+00:00

Yes, you may place a request for leave, including leave type and dates, and view the effects of your leave on such areas as benefits and absence accruals. Keep in mind that you will need to coordinate a leave of absence with your HR/Payroll Representative.

Can I make corrections to my time off requests? 2016-02-22T01:23:24+00:00

Yes, you may review submitted time off requests and adjust them as necessary. Time off requests that have been approved, but not yet taken, can be adjusted.

Will I be able to request time off in Workday? 2016-02-22T01:23:10+00:00

Yes, from your Home screen you will request time off from the Time Off Worklet. Here you can specify the dates being requested, hours and the type of time off being requested.

Will I be able to view my time off balances in Workday? 2016-02-22T01:22:49+00:00

Yes, from your Home screen via the Time Off Worklet, you can view your current and projected time off balances for sick and vacation time, and year-to-date accruals. This screen shows you the balances as of the current date.

Once I enter my direct deposit account information, how long until it takes effect? 2016-02-22T01:19:28+00:00

It could take up to two pay periods for any direct deposit changes to take effect, depending on when your update was entered during the payroll cycle. If the change in withholding is critical, you may want to contact your Payroll/HR Representative to understand which pay check will be affected by the update.

How long does it take before my W-4 changes take effect? 2016-02-22T01:19:11+00:00

It could take up to two pay periods for your W-4 changes to take effect, depending on when your update was entered during the payroll cycle. If the change in withholding is critical, you may want to contact your Payroll/HR Representative to understand when your change will be reflected on your check.

What happens if my pay did not get deposited into my bank account? 2016-02-22T01:18:50+00:00

It is possible that your direct deposit information is incorrect in Workday. Check your bank account information by going to the Pay Worklet from your Home page and update, if necessary. Sometimes people mistakenly assume if the account is showing that it will be used for direct deposit, you will need to ensure your bank account is assigned under Payment Elections, not just entered as an account. If the information is correct and you are not able to tell why the deposit was not made, contact your Payroll/HR Representative for assistance.

How do I know if my time off request has been approved? 2016-02-22T01:17:57+00:00

You will receive a message in your Workday Notifications when your manager has approved your time off. If your time off has been sent back (denied) for adjustment, you will receive a message in your Workday Inbox.

Will I receive a hard copy pay slip? 2016-02-27T03:22:10+00:00

The system default is to provide you with an electronic version of your pay slip if you are set up for direct deposit. You can change your settings to get your pay slip as a hard copy by going through the Pay Worklet from your Home page.

What if I need to make changes to my personal information? 2017-05-21T01:28:19+00:00

To make changes to your personal information (e.g. address change, beneficiary, emergency contact), go to the Personal Information Worklet on your Home Page and select the appropriate item in the Action column.

What personal information am I expected to maintain in Workday? 2017-05-21T01:28:19+00:00

Your personal information was transferred to Workday from ADP, however it is always a good idea to verify your information is accurate and complete. You are responsible to ensure your personal data (e.g. address change, beneficiary, and emergency contact) is up to date and that direct deposit bank account information is correct.

Can I update my address and other personal information in Workday? 2016-02-22T01:14:49+00:00

After logging in to Workday, you can view or update your contact information from the Personal Information Worklet on your Home screen.

Can I change my Workday password myself? 2016-02-22T01:13:49+00:00

Yes, on the Workday sign in page below the User Name and Password fields, you will see the option selection to “Change Password.” Complete the steps in the prompts to complete your password change.

How do I sign in to Workday? 2017-05-21T01:28:19+00:00

Workday is accessible from any device that has an internet connection, including your smartphone, tablet, and other mobile devices. A direct link to the Workday site is available from www.WorkdayatEnsign.com. Click on the Sign in to Workday button in the top right corner of any page.

What is Employee Self Service (ESS)? 2017-05-21T01:28:19+00:00

Employee self-service allows employees to manage their personal data through a cloud-based portal, with access to:

  • Personalized Home Screen to view and manage personal information
  • Benefits to view current enrollments, make open enrollment elections, and manage beneficiary designations
  • Pay to view pay slips, track compensation history, and manage payment elections and direct deposit accounts
  • Absence Management to monitor time off balances and request time off
My job changed and my previous manager is still showing as my manager in Workday. What do I do? 2016-02-22T01:04:31+00:00

Contact your HR/Payroll Representative or Manager regarding any discrepancy with your current employment information.

When is Workday available? 2017-05-21T01:28:20+00:00

Workday will be available starting March 16th. Over the coming weeks, you will learn more about the transition to Workday, including information on training, user guides, videos and other tools designed to transform your workday. Please refer to the other tabs on this website for available training tools.

Is my personal information in Workday secure? 2017-05-21T01:28:20+00:00

Workday implements double encryption methods and firewalls to ensure employees’ information is secure. All data is housed in Tier One Department of Defense certified centers. No one shares URLs or logins, which guarantees your personal information remains safe.

Can I use Workday on my mobile device? 2016-02-22T01:02:26+00:00

Yes, a Workday app is available for iPhone and Android platform phones. You can also access the Workday site from any internet connected device. Please view the Mobile Technology section of the User Guides to learn about mobile features.

How can I access Workday? 2017-05-21T01:28:20+00:00

Workday can be accessed from any device with an internet connection, including laptops, smart phones and tablets. A direct link to the Workday site is available from www.WorkdayatEnsign.com. Click on the Sign in to Workday button in the top right corner of any page.

Why are we changing systems? 2016-02-22T01:00:50+00:00

Workday adds efficiency to our Payroll and HR teams and delivers employees and managers self-service capabilities. Managers will have a level of transparency not previously available through current systems. With 24/7 access, managers will have access to reports and analytics that allow them to effectively manage their teams, thus propelling Ensign forward.

What can I do in Workday? 2017-05-21T01:28:20+00:00

Workday provides employees and managers the ability to self-serve. Some Employee Self-Service (ESS) highlights include:

  • Personalized Home Screen to view your personal information
  • Benefits to allow you to view your current enrollments and make open enrollment elections
  • Pay to view your pay slips and track your compensation history
  • Absence Management to monitor your time off balances and request time off
  • Mobile capabilities to give you access to certain features within Workday when you’re on the go
What is Workday? 2017-05-21T01:28:20+00:00

Workday is a new Payroll and Human Resources system that will replace ADP. Workday is designed to provide employees with fast, efficient access to their personal and employment information, with the ability to initiate changes. Employees will have access to Workday 24 hours a day, 7 days a week.